AVS Moot
Aviation Arbitration Chamber
Fees & Cost Ceiling
At AVS Moot, fees are structured per track and bounded by a written cost ceiling before the first procedural order is issued. We do not bill by the motion, the email, or the quarter-hour — we commit to a fee that contains the dispute and a timetable that closes it.
Filed matters are governed by the engagement letter and the cost-ceiling program. A signed estimate supersedes any subsequent rate sheet.
Procedural Tracks
Each matter is assigned to one of three tracks on filing. The fee is quoted against the track, the disputed quantum, and the number of witnesses — not against the time your counsel is invoicing downstream.
Track I
For matters above USD 500,000 in disputed quantum.
Cost-ceilinged · Fixed fee
Track II
For disputes up to USD 500,000 in disputed quantum.
Track III
For matters requiring interim relief or urgent interpretation of existing awards.
All fees quoted exclusive of VAT/GST and exclusive of any party-borne legal representation. Estimates are lodged in writing within five business days of filing and bind the chamber for the duration of the matter under the cost-ceiling program.
The Cost-Ceiling Program
The cost ceiling is not a slogan. It is a written undertaking that the fee estimate lodged at filing will be the fee billed at closure — subject only to a documented scope change approved by the panel registrar.
92%
78%
97.2%
94%
The questions a general counsel asks first
We have heard these questions across four hundred engagement letters. The answers below are the framing we use, drawn from the chamber’s published cost-ceiling terms.
The registrar builds the estimate from four inputs: the disputed quantum on filing, the track selected, the number of witnesses anticipated, and the hearing days requested. The estimate is then written into the engagement letter as a ceiling covering the chamber’s tribunal fees, case administration, hearing room hire, transcript orders, and the ISO 27001-certified digital evidence vault. Legal representation, expert fees, and any party-borne costs remain outside the ceiling and remain the responsibility of each party.
Only a documented scope change can lift the ceiling — for example, the addition of a third respondent, the conversion of a document-only proceeding into an evidentiary hearing, or the introduction of a new jurisdictional question. Any such change requires a written scope memo co-signed by both parties and the registrar before the new work is performed. Without that memo, the ceiling holds.
Yes. AVS Moot administers matters in USD, EUR, GBP, AED, and SGD. The exchange rate is locked at the date of the engagement letter against the chamber’s reference rate, and revaluation is permitted only on a documented scope change. For matters above USD 10 million in quantum, the treasury team will pre-purchase the fee quantum in tranches to insulate the file from intra-case volatility.
The chamber’s ceiling covers administration and the tribunal’s fees from the Dublin, Singapore, or Riyadh hubs. Seated-venue costs (court room hire, local counsel of the seat, transcription under a local regime) are itemised separately and disclosed on filing. Where parties request a specific seated venue, the registrar quotes the seated-venue line as a single transparent line item — it is not bundled into the ceiling and is not subject to the cost-ceiling program.
Confidential filing
A senior aviation adjudicator will review the filing and reply with a written intake assessment, an indicative track, and the cost-ceiling estimate. The filing form is protected by the chamber’s attorney-work-product protocol.
All filings are received under the AVS Moot confidentiality protocol. Information shared in the intake form is reviewed only by the assigned registrar and the panel members considered for the file. We do not disclose filings to third parties without written party consent.
